“I'm fed up” - declared more than one recruiter considering their current recruitment management method. It seems to serve its purpose, but... Exactly, that “but” makes a huge difference.

Robert, a recruiter from a large corporation, knows this issue all too well. His team has been using the existing ATS system for years. However, the increasing scale of recruitment has highlighted its flaws. Lack of integration with other recruitment tools, limited customisation, and a poor reporting system cause frustration and take away valuable time that could be dedicated to candidates.

Kasia, a recruiter from a small company, faces similar challenges. Until now, her recruitment processes relied on scattered Excel files and Word templates. The increasing number of recruitment processes has revealed the need for structure and automation of the entire process.

Sound familiar?

The Dark Side of ATS Systems: What Discourages Recruiters?

These stories are not fiction – they're real problems reported by recruiters. Among the most frequently mentioned pains associated with ATS systems, recruiters identify:

• Complex interface leading to the underutilisation of most system features. It also generates aversion to using the tool itself and causes frustration for recruiters.

• Lack of integration with other tools requiring recruiters to repeat many manual tasks, negatively impacting productivity and causing a waste of specialists' time.

• Insufficient reporting capabilities limiting access to key data and metrics, making it difficult to identify weak points in the process and justify recruitment decisions.

• Lack of personalisation capabilities forcing the use of rigid templates, limiting flexibility and the ability to tailor to the specific needs of the organisation.

Robert and Kasia made the decision - change is necessary. They meticulously prepared the justification for it and a comparison of the new tool with the old one. They approached their superiors and... What did they hear?

• “Data migration is time-consuming”

• “There may be data loss during the transfer”

• “We cannot change the ATS system because transitioning to a new system will cause delays in recruitment processes, which must continue”

These are objections faced daily by those who realise that their current recruitment management system is not the optimal way to spend resources, and that another solution, at the same cost, could greatly enhance the recruitment department and candidate experience.

Recruitify: The Answer to Data Migration Concerns

A great ATS system is not everything, but one that offers comprehensive support for data migration and adaptation to a new system is more than half the battle won.

How does Recruitify achieve this?

Recruitify provides comprehensive support in data migration from various systems, ensuring a smooth and secure transition to a new ATS system.

Import from other ATS systems

If you find yourself in Robert's situation and are considering switching to another ATS system, meaning ending collaboration with your current provider, you should know that Recruitify has experience in importing data from other systems. This allows easy mapping of data types and maintaining their integrity. The Recruitify team works closely with clients to ensure that all necessary data is delivered and properly integrated into the new system.

Import from other types of systems

If you're more like Kasia, whose company's recruitment management relied on scattered and independent files and systems, you should know that Recruitify also has experience in importing data from systems such as CRM, Trello, Jira, and others, facilitating the integration of recruitment processes with the broader company context. Just like with another ATS system, Recruitify helps map data from unconventional systems to ensure its proper transfer to the new tool.

Import from files provided by the team:

Moreover, Recruitify will also support you in importing from files organised in yet another, less systematic way. The Recruitify team analyses the provided files and creates personalised data mapping to ensure their accurate and efficient transfer to the new ATS.

What Values Guide Recruitify?

• An individual approach to each data import, taking into account the company's specifics and the recruitment team's needs

• Data security and confidentiality ensured by an experienced team of experts

• Support and assistance in data migration, focused on a smooth and seamless transition to the new ATS system.

The Recruitify team is aware that an ATS system can meet all, even the most unconventional needs, but if it does not ensure comfort regarding fundamental aspects like data security, continuity of the recruitment process, and a smooth transition and adaptation to the new system, no one will opt to switch to a better tool.

Let's talk about your migration! or drop us a meeting in the calendar, don't wait 😊